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at 5:00 special call school board meeting Monday 7 16 2024 5 all right the uh agenda is available table would make a correction to the agenda there will be no public comments and uh and a special call meeting so let's see uh call the order and then we have some copies being made of the contract so we'll wait for a few minutes if you heard that just an update we're waiting on some contracts uh to be printed soon as we get those contracts uh we'll continue with the meeting okay thank you sir thank you okay with tomber we ready to go we are ready all right let's do a roll call Brian McGuire Mr Mayor Mueller here Mr Davey reads here Mr H rounds here Mr Warner speaking here miss Becky trim here Mr James glassy here Mr miles whiskey yeah okay let me apologize uh our attorney uh I don't need to be calling calling you you know Tom and in a formal meeting so I apologize Tom is a is a name that I do answer to a name that I prefer to answer to yes sir um you want me to go over this Mr chair yes sir so this this is the contract that is um basically the same contract that was uh passed out to you all uh whenever it was that we were here earlier um the uh the only thing that has been added in is its showing that uh it would be a commencement day of January 1 of 2025 uh and enter and ending upon the date and I'm I'm reading from the very first uh paragraph under term of contract and compensation so um uh it would show that it accepts the employment uh on a month-to-month basis commencing January 1 of 2025 in the ending upon the date that the board enter into a Employment contract with a permit director of schools uh the interim director shall assume responsibility for The Possession effective January 1225 uh now the only thing that I have left blank is pun execution of this contract interrupt shall be paid according to your current salary as um I I wasn't real clear about how that needed to be handled um I assume that the way that that's going to be handled is that once the contract is executed uh Dr this will continue to be paid for current salary until January 1 of 2025 and so uh upon the execution of this contract the interaction should be paid according to her current salary as and I think you're the academic Chief academics officer so that that would be uh added in um if you want us to go ahead and do that but it can be written in as well however you want to do that I'm fine with the bear with me ma'am I'm fine with it being written in okay um and then uh nothing else has changed the salary is shown there it's the same as it was before the duties are spelled out just as they have been they were with Dr uh Connie Smith um and the job responsibilities of the interim director will be the same as they are for a general director of schools the only other item that I would point out to you all um that um uh was something that Dr Lewis had asked for which was in the original version that I handed out to you all is on page 4 with regard to transfer it says uh that's under contract termination give y'all a minute to get to that says the board reserves the right upon employment of a permanent director of schools or if necessary at any other time to replace the interim director and trans or the interim director to the position held by her prior to her appointment is interim director provided that position has not been permanently filled otherwise interim director shall be entitled to be transferred to any position within the system determined by the interim director of successor in other words Dr Lewis doesn't want to serve for 60 or 90 or 120 days and then not have a job uh after that which I think is fairly standard in most all of these interim contracts that I deal with it does provide for evaluations but again this is an interim position which is uh by its very nature a short-term um of short-term duration and so uh again the language with regard to evaluations is not quite as extensive or exhausted as it would be with a permanent directors contract we have a question sure so the permanent director candidate that was the Clause because you are interested in applying for the permanent position correct so that's why that Clause is in there yes thank you and have you already had the car do we already have the car not yet that would transfer from insert like that let me comment on that the car uh does transfer so the contract includes the superintendent's car yes that's uh spelled out under benefits uh uh actually it's under expenses the board shall provide the interim director with an automobile and all expenses involved in the use of that automobile carry out her official duties and then spelled out in further there as you can see Now 1 other thing that I noticed under the terms of contract uh I guess it was on the 5th of December which was last uh week ago Thursday when I first met with the board and provided a uh copy of the contract which of course Dr Lewis uh was given an opportunity to review that uh uh it shows that uh the board in accordance with its actions is found in the minutes of this meeting held on the 5th of December that should that would then need to be lined out and put the 16th of December because it will be tonight if you're voting to uh make the offer to Dr Lewis tonight the then it's going to be the meeting held tonight rather than the meeting held on so you would just just like you would on a real estate contract you would make a straight line through the fifth and write in the 16th above it in both parties were initially or I mean I I I can I can always have um sorry go ahead we're just agreed to to the the 4 corners of that contract correct correct so if there's a change that can be done later on and then the final smooth print signed by the executive committee correct right I mean that's what I was going to say if you if you want a perfectly clean copy uh um the board can vote on it tonight and then I can uh email it over uh to um Miss Scruggs uh first thing in the morning and then Mr chair you can sign it and then Miss Lewis can sign it provided that that's what you want to do if you want a perfectly clean copy where purpose current position as chief academics officer is typed in rather than written in and the fit the 16th is shown rather than the fifth it's up to you though let's go ahead and keep it clean and do uh a clean copper okay is that okay that's okay okay great but but everybody understands those are the only 2 items that would be addressed that and then the or interim page you can fill that in um well yeah her actual interim pay pay is shown there is $20,000 no upon execution is Contracting term director should be paid accordingly as of well it would say that upon the execution of this contract the interim director shall be paid according who are current salary as the chief academics officer if that's good enough yeah so it wouldn't be a number there would be a position that's what I wanted Clark verify okay any other comments I have a question yes sir uh did you say Mr mine of that um uh she will get a old job back no sir um we uh the best way I knew how to address that because this has come up before when Mr Teague was here here um and the same issue came up with Mr Teague is that we put the exact same language in Dr Lewis's proposed contract tonight as we did with Mr Teague because we don't know whether the chief academics officer position will still be available or whether it might already be filled if she then uh does not become the permanent it does give her the the right though to employment with District if she's not chosen as the permit and I think that's pretty we I if you may recall we went back and forth with Mr Teague a lot over that item so you know that that language has been vetted pretty closely and Dr Lewis I think you're okay with that language yes sir any other motion I'd make a motion that we board except the terms of this contract and the employee Dr Lewis as our interim superintendent second roll call please yes Mr Mayor Mueller yes Mr Davey Reeves yes Mr H rounds yes Mr Warner speaking yes Miss Becky trim yes Mr James University yeah Mr Mass Wilson I passed and I want the record to show the reason being I did not get an opportunity to interview the candidate all right motion carries motion carries okay all right uh we have no other business Mr chair I think what I'll do just I think people kind of probably prefer this I'll print this out tomorrow on Bond and and and deliver out to original bonded on bond paper uh contracts and that that way the district will have an original on Bond and Dr Lewis will have an original on Bond and that way it's clear that these are the originals I I will make the trip up here to the side okay any other comments or business motion to adjourn second i j let's go ahead and get started we'll start with the Roll Call Dr Mike Brown present Mr Mayor here miss Becky trim here okay the agenda is um going to be way shorted shorting then that it's on the the document there was some mistake of combining a bunch of stuff that is for future items and we'll we're going to focus on the the budget review and and and uh amendments and then we're going to do the maintenance update and we have time we're going to do the Janitorial so uh John you want to you want to do public comment oh yeah we got is there any is there any um public comments which sorry sorry I didn't see if I go up there okay so no no public comments so okay now John but budget amendments and what John is it continues to do is do a nice job of summarizing the the Amendments and also calling out whether they have to go into the uh the fund or not all the ones this month are not so it's basically moving money around to cover some mismatches of where money uh for the budgeting process didn't didn't match up so right okay so most of these are just reallocations like you said Mr Miller um except for the last Amendment which is a 33,000 carryover from my resilient schools Community Grant um but I do have a summary page in the in the finance committee packet a couple of things uh that we need to pay close attention to the 141 special education amendments tonight and the 142 sub fund 9 00 special education funds tonight these 2 are going to work in conjunction with 1 another um sub fund 900 is idea which is a special education grant and what has happened is um in the in recent passed there have been contracts with private agencies that have been coded to the federal funds idea Grant we have extinguished those particular line items so what the 142 sub fund 900 uh amendments are doing tonight are they are covering those for the remainder of the Year future contracts with agency's future uh invoices I should say from those specific agencies are going to be moved to the 141 general purpose fund and what I've done is have taken recent historical data um from spending on those particular agencies and I've made sure with these amendments um I hope so at least that I have enough to cover us for the rest of the year so um no more no more invoicing from the idea Grant specifically it's getting moved to 141 um the special education program which are the uh the first amendment in your packet page 9 and uh those are those are the biggest things and like I said the last amendment that you have in front of you is a 33,000 carryover from last year for the uh resilient schools Community Grant um and we're using that to work with with behavior on social so social econ emotional challenges excuse me um does anybody have any further questions about any of the other amendments tonight no no I mean that's why we have the packets we we had a Time and self self-contained in our budget process so yes no uh no fund balance like you said um or none of these are dipping into fund balance most of them are reallocations and we actually did get some carryover money from last year so um nothing too crazy how about just the overall budget status with the for the year I think I can make it work um I think uh despite popular belief uh I think I can make this budget work um with the resources that we have and to best serve our teachers and our students so you give me to the end of the year and I'll prove that to you okay what we're going to do a way better job details backup to each 1 of the line items for next year that's that's what we're here for yes sir great looking forward to it any other questions for Michael Beck no question all right what I like to do now is let's I'm going to talk about the maintenance department and it goes a whole bunch of things my key and the r Maybe I don't know who's going to be the person I what I want to start out with just is review of the the policy statements and just some of them what just to see where we are um Meeting those needs unless you had something that was more significant for you to start out with okay which policy you want to talk about well let me why don't we start it with uh 3 .200 um no no this let's do that I think that but yeah that'd be a good 1 to start just talk to me about your your building maintenance uh the repainting just the overall planning process that you use for that okay we've got a building these packet we're going to hand y'all that we give to the board usually every October that goes over all the building needs and wants at each School and a lot of those their capital projects that need to be done Big Ticket items that we work on throughout the year and each year we try to prioritize each 1 of those projects do you have another package please yeah same information right is there numbers associated with these so you have we some of them we have numbers for yes sir so educate me how do you normally make a an annual plan with these okay so what we do we go out and look at all the facilities and figure out what's the priority and What needs needs to be done and then we got some of the items that the principals want done in their buildings you know and some changes made and we go out and kind of list everything we need and then we'll go back and prioritize and say okay this is more that's what we need to do is to step 1 Step 2 Step 3 how how do we go about building it into the budget well what's the current over the years that I've observed here Esther provided quite a bit of help for us previous years we replaced some roofs bought a few buses and um did some um HVAC repair with some boilers and chillers basically uh units um at this point given the condition of our 141 budget we do doing some sort of capital education allocation to continue these progress our buildings are needing repair and without some sort of capital support I don't know how we're going to do it out of 141 given that condition uh of that in the budget so HVAC is a priority we have parking lots that need to be redone we have new well you have the list I mean there's just numerous things that need to happen the thing I don't have is the costs on on them so we can so we do have some call with some of those yes we do not all but some we can fill that in place and then I can start working with John there how how do we make a plan for the year minimum of school boards and gyms that are going out of what no needing repair repair replacement okay the same the same policy talks about uh preventing maintenance program what what is that what do you do yeah I mean we've got a preventative maintenance program some of the stuff we do is on a monthly basis some of its on every 3 months like changing filters and inspecting roofs you know we we've got yearly that we have to do inspections and stuff also you have it on a calendar plan type thing yes yes next time we're out looking at schools will you show it to me I will and then you this is all part of the long range plan here is what you what you showed me right okay can I um switch to the um the energy use and conservation which is 3.207 if I can do this right okay it talks about and I actually thought it was John's Bailey Wick but it's actually it's it's probably maintenance department and operations uh talks about an annual plan by school do you do you have that that you can show me what the plan is and how you track it and measure success against it we don't we don't what we're doing now is we're getting all our utility bills and our averages together to see what the usage is per School to look at that and see what we can make changes and improve and we've also been talking to 2 or 3 different groups on the energy management plan to come in and see where we can cut some of these costs out on the energy usage well the policy says by sight by right school I think that's to me it's the best way you can and as we here's an example so you take like you know I've got an average of our schools you know you take Buckley Carpenter you using on the average 70,000 kilowatt hours and that's a 90,000 square foot of school so we take we're going to take all this data and look at it and see okay where can we cut these costs but there's a need for it I mean if we went in members Ray had this conversation we went in and just switched all our lighting over to LED and upgraded some of this HVAC and put sensors in the room instead of having light switches that would be a tremendous amount of problem okay well we'll come back to that in just a second because we're approached by someone about there's a loan program that we can get money I'd like to work on that 1 but how do we address the policy not being followed that's well and we're going to have to create that policy come up with a plan for each school this this goes back to the 2022 so either we need to modify the the policy or we follow the policy because because I think it's really important that we he's such a huge cost I think it either 7000 electricity just to sell you know higher than that you need um but tell you you get natural gas and everything in there and it's going to we're guys we're we're in the fin even though he says make it work this year um I don't like like to be that tight and energy is a cheap I mean a way to do it without lots lots of effort and so let's um let's get the let's get a my school plan because it fits how we're going to do budgeting to think about zero based budgeting by sight by plan and so we need to know what Southwest energy usage is what the plan to reduce it you do reach the history the history but not the plan that goes with the how do I improve the plan but we have okay well we need to develop the plan we don't have the plan all right that's good all right um I'll you got any projected time frame when I can expect to see that it takes a few weeks to get it all together okay maybe you have to write first of the year because it is the holidays okay the the other 1 I had was just um asbestos how do you how do you what's your asbestos management plan that that's in oh see 3.208 yeah we've got a company Brown environment takes care of all our investors inspections and stuff and every year you have to update if you have any changes in your banking done anything down that line and it uh the maintenance guys they have a a refresher training you have to do every year on this basis and then every 3 years you have the brown environmental they come out and go through every building and inspect everything make sure nothing's damaged nothing's changed and give us a full report and we keep all in the office so you actually do have a specific calendar driven plan yes sir yeah again next next time I'm out but please show that to me yep in fact the same the same uh policy talks about every individual school as an assessment and you have it by school yes because that that really feeds into the budgeting process how do we know what cost each 1 of the city is I mean it even affects your maintenance work I mean if we go in repair something we have to look and make sure what we were paying on the buses and later I mean you pull a book we got a book for each school when you open the book up it lists everything in there to make containers become the issue if you disturb right oh yeah yeah I understand the issue is Disturbed that's why they want to know any repairs that have been done okay so you you owe me a couple plans and um following the the policies and it seemed like I read someplace too that that every October the superintendent is supposed to provide the board with the overall maintenance plan yeah that's did I in October that's what we just that was it that was it you wanted to look different we can make no no no no maybe you need to identify it as this this is our annual requirement that we're meeting here to I I have question going back to energy and TVA do they not I mean like for residential if somebody goes in and change out um to LED lights or they put insulation in their in the Attic um they get refunds so I'm I'm looking here there's energy right with TVA is that something that they would it it is a lot of those grants we we put in for different grants and stuff some of them you have to match some of is only a percentage they're they're very competitive mhm yeah to get so are you are familiar with the Energy Efficiency schools Loan program yes right that was well I I think we had a it sounds like a pretty good deal I mean you could we'll be happy to end up yeah well the loan eventually would pay for itself yeah so that that's the that's the intention well we can we can do the calculations and see if it's a we make the money is lights and H5 the water and all that you get your LED lights sensors and upgrade your a bag it's definitely documented easily with different and oh yeah pretty simple but spending money on the plumbing part is not and that's what I wanted to sell it for and we did lights and that would be our thing okay well you've got to the the committee here is going to support you we just need to see the plan okay so I mean work work it up I mean these are the kind of things I used to do when I was a young pup with PNG it's kind of what they talk savings projects um when Becky and I were touring uh via wear a couple weeks ago it it was so obvious that you walking down the Halls you need us to get away from the fluorescents and do it right LEDs just to make make it a better environment for the kids and so here here's an opportunity let's be sure we we work together on this and I mean we've upgraded all our parking lots and jeans to LED already so I mean most let's let's look at the whole picture because it's an opportunity to have ongoing savings right so okay my anything else I have no keep it up gentlemen yes thank you appreciate it okay just I want to talk you know thank you um just learn I'm going to learn more about the janitorial uh system as my as part of our process of learning about the systems so on who does that was that raise that under your right with the Sodium services names tell me about your organization uh well we'll just see you trying to take care of the kids we uh we've been battling we finally got fully staffed here this year how many how many people in your organization uh we're probably we're all right at about 28 now 28 and the holiday is divided by by school that's including sub customers as well say that again so custodians that's all custodians perhaps a okay gotcha and uh like over fully staffed now um but other than that like I said we're still a work in progress we we have some things with we're needing but um the teams they're trying to get better and what can we do to support well like I said we're needing uh we have some schools that's probably going to need some new buffers uh there are some things we would like to a great uh women's race spoke about those is that in is that in your plan ready we we hadn't yeah but I'll turn into you because you want like just simple things like blowing to help with blowing out that out of buffers we I'd like to have a couple more coffee shampoo so we don't have to transport it from school we need to use it you know things like that just to help maintain and keep things in a better condition we do all we can but a little bit more yeah my my question when you're uh manage your customer through works what are their hours you have do they work after school hours when the rooms are empty and they can get in them or do they work during the day well well that's been um that's kind of been ongoing because when I first came uh we had after hours that was changed uh returning at that time he changed that so he didn't want anybody at the schools after hours and so we never Dr Hamlet came well Dr cunning came you know we didn't make any changes and so we have some principles won't after hours um you know what you run into after hours is making sure the people is going to do what they say they going to do uh 1 of the things we're dealing with uh here is we have a lot of women it's hard to get men uh custodian so you you know you're keeping those ladies there and trying to lock buildings up or trying to bring them in at night and so it's it's it's it's kind of difficult dealing why why is that why is it yeah you safety knowing why is you can't get them in well I can answer that question you know that's that's the question you know I I can ask you how do you hire them I mean how do you do you advertise higher we we we advertise this like every other department in Fair County Schools not 1 of the things like I said the men we get uh they got to be able to pass background we do get some applications but you know if they got to be able to pass the background we're not able to get them what's what's your going starting rate uh 11 yes yeah yeah okay well it's a struggle in other words you in other words you're telling us we need to address press that issue exactly yes sir that when they find out the page walk away right I can understand that close right do you know what your what Your annual budget then I mean just educate me there too um write off on who's responsible for the annual budget well I hadn't sold budget since I've been here what should be your budget well I agree but if I hadn't sold okay well we're going to be fixing that 1 because 1 of the things we're going to be be doing to the whole process is driving an accountability right and so it's that because we got to watch I mean we we are system that has gone from 3,300 students 5 years ago to 2,600 going down we if we don't turn that around but and all and all the cost associated with that right it's it's going to be not good well I agree but I had seen the budget well okay but John's making a note of that I'm sure I would love to see it yeah well because it but once you see it it's it's yours right exactly and we're going to hold you accountable I I have no problem with that but I would love to see it I hadn't seen it since I've been here okay I no way faster than I had expected yeah I'm I'm done all right let's speak you got anything Folk no it's not his committee okay um given that we don't have any more items on the agenda but the motion of Darren second next committee I think we just change seats are glasses all right we're moving into special ed health and uh I called to order um I'm here Marilyn Melanie welcome I think it's redundant Miss Millie Maguire Mr Mayor Mueller Miss Becky trim oh I'm here all right do we have any public comments No 1 signed up okay all right and instead of approving the agenda I want to amend my agenda change 5 to discuss I piece we're going to strike 7 and we're going to strike 8 Miss Ashley you want to come up and talk with us good afternoon hey I'm Ashley Gillard director of special services we will be presenting an overview of federal and state laws for special education IMs I and also miss Jessica Matthews she's our behavior analyst for the district so we will start with state and federal um laws governing governing um special education we're moving to IEP um special education acronyms and also and then end with an IEP overview so the individuals with disabilities Education Act that is the federal law governing special education so it gives rights and protections for students with a disability from birth to 21 so 1 important fact to remember from from the state laws um the federal does give States um the responsibility to kind of enact their own laws however what we have to remember that the state laws cannot contradict anything that Ida already mandates they cannot provide anything less than what Ida already um mandate but with the states can do is they can offer more protections um under their states um the states um statutes um that can Implement also their own details of the law for example um 4 under Ida there are 13 categories that a student can qualify to receive special education services however for Tennessee we have 2 additional disabilities that the state of Tennessee has um has acknowledged as a disability and that's um intellectual gifted and also functional delayed so that's 1 um way that our state law is a little different from Ida but again it cannot contradict anything the Ida says um another thing that's different from state to state are the timelines um for example um in the state of Tennessee we have 60 days to have the evaluation results from for a lack of word from an valuation when evaluation is done we have 60 days to get that evaluation um completed and other states that may be 35 days so that's how some of those things are different from state to state what prompts the evaluation so sometimes of his parents parents have a right to request an evaluation from their students I mean from their their kids their children um also sometimes is from um not making enough progress in the classroom teachers may see hey this student is when we need to try to evaluate this student to see what's going on um that can be academically or behaviorally um there are 6 principles under Ida so there are 6 governing principles under Ida so the first 1 that you will hear a lot is Faith and that is the free appropriate public education that means that us as a public entity cannot um refuse to educate any student because they have the disability we have to provide whatever services that that student needs um those Services have to be appropriate they have to be individualized um for that student another um principle of Ida is least restrictive environment um that's an acronym l r e and that is a philosophy saying that students with disabilities must be in the general education environment to the maximum extent appropriate so I have a question for that yes ma'am so we always start with the general education environment so that means just because a student is in special education doesn't mean they automatically need to be in social education classroom is what would be their least restrictive environment so sometimes that may be special ed teachers pushing in the classroom it may be um pull outs it may be a special education um classroom so what what is your question so my question is is if we have um a special ed student who is in is that a self-contained class yes and but they are at a I mean they can mold know let's say they can add and subtract they're they're 16 years old but they cannot multiply and divide but they're sent to Geometry for is that 52 minutes yes so talk to me about that okay so the state does get involved when it comes to the type of assessment that students have to take and on the school level we know that that student is going to struggle however the state is saying that the student if their IQ is not at a certain level they have to take the same test as a regular education student so I think it's around 50 um the state has come out with new new guidelines but the student has to have um around the 50 IQ um so any thing above a 50 55 they have to take the test they do and so they have to be in those general education classrooms to prepare for the assessments and do do we always agree with that we don't we don't but that is you know from the state from the state so yes okay all right um another principle so I've gone over fape at least restrictive environment and evaluations um child find so our evaluations must be done by a licensed professional it must be in the students native language and it must be a multi a multitude of Assessments that qualify the students for special education um we have the obligation to find and evaluate any student that we suspect of having a disability um the next section of course of IEP everyone is familiar with an IEP that lists the services the goals that um the student needs to so um to make progress and it's a collaborative effort it's not just you know from 1 um professional not just from a special ed teacher it's the general ed teacher special ed principal parent so on the IEPs um uh talk to me about that for a minute so how did the teachers Implement these during I mean not lecture that would be class time so they're teaching their their subject but we have IEPs in the class how does that how that integrate well first of all the student must be taught the curriculum in you know that on their grade level however um teachers still work with those students on their individual goals on their individual deficit area so sometimes they pull out those students to to work with you know work with those students on their deficit area so so pull out like in a resource type placement they pull out those students in a separate classroom maybe 30 minutes a an hour a day to work on those goals that are on the IEP so that same teacher is pulling them out and they're spending 30 minutes of the day working with them individually yes or in small groups small groups I I'm just curious how that works when I know we okay okay all right so um we have inclusion teachers inside of the General Ed classroom the inclusion teaching job is to work with all students out they're going to also have their case load in front of them and they actually look at the case load to see who needs the services and we can either do what we call push in which is the inclusion of the General Ed but if the inclusion teacher sees it that child needs extended help okay I can see because I could see that being very frustrating for the students like well I cannot keep up a different grade levels kids are not always um open to that inclusion teacher kept them inside of the general setting so sometimes we do have to pull them out into the resource classes okay all right so the last 2 principles under Ida is parent and student voice so parent input input is a Hallmark of um the IEP process so first of all we have to have before we evaluate any student before we place any student on IEP also um the parents input is a required component of an IEP and also the students voice is very important it's a legal requirement that beginning at at the age of 14 we must um in invite students to their IEP meetings and then last but not least is the procedural safeguards so those are laws and those are the rights of parents under Ida so just to break down some of those um some of those rights under procedure safeguards is parent participation parents have the legal right to participate in all of the IEP meetings they even have the right to access the students educational records um informed consent like I said parents have to give consent to be evaluated and the next step even to be put on IEP okay um prior written notice before any changes happens in a students um um daily in their school and their IEP then they must be provided with um with with you know the written um or written notice and then also it must be provided in their in their native language and another thing um independent education and valuation that means and that's calling IE that means that at any point that a school them evaluates the student and the parent does not agree then the and the parent can request an iee that's an independent educational evaluation and that we have to go to an outside entity to um to evaluate the student and then once we get those results we have to come back to the table you know and look at the outside you know evaluation and then the last 1 is dispute resolution option so all the time um parents of course that may not agree with an IEP team decision and so there are protections and there are dispute um options that that are forwarded to parents so are there any questions um about Ida as I step aside um Miss that's going to come up she is going to discuss IEP what special education acronyms and also just a breakdown of the components of an IEP before we do that I do have another question so according to law ages 3 through 21 that is our responsibility correct um and they have to be inside of our district what how do we verify that a student is in our district um so when a student comes up it's just like when students register for school we have to have proof proof of residency okay go ahead hold on do you guys have any questions I guess this is mostly to educate me and say 6,000 other people okay so hello everyone my name is Jessica Matthews I serve as the behavior analyst for the school district I am the only paper analyst for the school district so that means that I serve all schools in the district um just to give you a quick rundown of what I do every day um I am responsible for um evaluating and monitoring behavior um I attend all IEP meetings for students with behavior concerns I conduct observations inside of all settings in the school district um I conduct um fbas you'll hear a lot of uh a lot of times of us saying FBA which is a functional behavioral um I attend all manifestation meetings I attend all DHA hearings and I answer all Behavior questions for every principal in the school district to make sure that they are in line with Ida law um I am also responsible for the sensory homes and I provide support to miss Gillard because for a super small um branch of special education so it's only 3 of us in there and I also provide training to staff throughout the year I did pass out um you guys uh quick overview of some of the special education acronyms that you may hear us say a lot of times and uh especially I do want to say that this is not the complete list of acronyms but these are some of the most commonly used um the first part um iup iup is an individualized education plan um a 504 plan is uh basically it follows the same rules as an IEP however it is not an iup but the students are allowed to have accommodations in the General Ed setting um you will hear us talk about a bip a bip is a behavior intervention plan you'll hear us talk about FBA Faith which is the pre appropriate public education least restricted environment that's also our goal and special ed we always want our students because before they are specially as soon as they are General ed students okay um you were here at talk about esy which is extended school year their decision is made at all annual IEP meetings um you will hear us say SLP which is a speech language pathologist Ida individuals with disability Education Act Leah is your local Education Agency sped it's just a short abbreviation for special education gen Ed is general education and let's see and on the back side I do want you guys to pay close attention to that those are the disabilities that you will hear a lot and um special education just a quick overview of the IEP be a print out for you guys a copy of what an IEP looks like I do want to say um for the special education department I our IEPs are all generated by 10 plus which is the state website that we have to use for IEPs how every the printed version is what it would look like if it was on paper that I provided for you guys uh key components of the Tennessee IEP you're going to have your eligibility to qualify as Miss Diller State a student must meet the criteria for 1 of the 13 disability categories defined by Ida or the additional 2 that are recognized by the state of Tennessee your IEP team is going to include your student when appropriate so when they're up under the age of 13 they're typically not involved in the IEP team decision model however you're going to have your parents or Guardians your special education teachers your gen Ed teachers your school administrator and any Specialist or therapists involved in the child's education key components of the documents on the IEP you have your present levels of performance which is a detailed description of the students academic and functional performance you're going to have your annual goals you're going to have all direct special education and related Services which lists all supports accommodations modifications for example your speech therapy occupational therapy assisted technology and or behavior therapy on the IEP we're going to also talk about the participation in the general education setting and when a student becomes uh the age of 14 we start position planning which basically uh sets the student up their IEP has include transition goals and services to prepare the student for post-secondary education employment and independent living on your IEP you're also going to have your state assessments that's where Miss dealer was uh talking about we decide well we don't decide we have to look at their IQ to see if they're going to take the regular 10 ready exam or if they're going to take the all exam um but the state of Tennessee says if a student can pick up a pencil they're pretty much going to take this 10 ready exam so taking me a is 1 thing but happy to go to the class every day absolutely yes ma'am and this is Tennessee yes ma'am yes ma'am um the timeline for IEPs all IEPs are reviewed and updated annually so once a year the IEP annual IEP takes place however a re-evaluation of Eligibility occurs at least every 3 years so every 3 years we meet together as I see in the uh Team to decide if the student is still qualifies for special ed um for parental rights all parents have the right to participate fully they can request meetings at any time and also request a copy of their student's IEP 1 of the key things that I do want to um let the board know and others know um if a consistent cannot be reached through majority vote an IEP team decision the Lea has the ultimate responsibility to ensure that the IEP includes the services that the child needs to receive that would include faith and the Lea representative is the voice of the Lea once again your Leah is going to be your school district basically the Lea uh representative is responsible for determining the appropriateness and availability of resources to be allocated on the behalf of the school or district and the alias provide the parents with prior written notice of the Lea proposal or refusal regarding the child's educational program at any given time of Karen can dispute their the team's decision through mediation or due process if a disagreement arise however after 14 days if the parent has not followed the necessary process the IEP goes into effect and that's a quick overview and you can ask guys can ask me whatever you want at okay so the team who's um the IEP team that goes back to to your student the parent or Guardian the special education teacher your general ed teacher the school administrator and any Specialist or therapist that are involved with the child's education um I'm sorry any questions Melanie any questions all right well actually the last time we did maybe meeting I would have to defer to whatever whatever the rules are um but I believe you told me no so no well I do I will say this anyone who has any questions you guys can schedule a meeting or schedule a meeting with you guys because Ida is such a long long and I can't talk about it in 20 minutes but write any questions that you have I will be more than willing to meet and answer any questions okay thank you so very much for educating us because um that's what we're here for right and and I appreciate you guys taking the time to come visit us this evening I want to talk about um since I changed the agenda now I want to talk about teachers so last time uh our at our board meeting we voted to um put out a 000 signing bonus for special ed teachers have we had any applications we have not okay all right we have not so um the issue that we're running into when I will be needing yes that's always our CDC friends and the state of Tennessee you have to have service service a lot of applications from for only have the now to model comprehensive okay so in the mean time I think that um I would like for us to keep looking of course but we have um a decision to make so I would like to if it's I don't know I would like to bring before the full board that we consider virtual teachers to fill the spots until we can find the teachers to fill the position and this is what we've done so in faith where we have a virtual teacher yes we have a we observe that yes and we write by first of all the kids were very involved yes they are they are they enjoyed it the teacher was phenomenal right and we heard good things coming up that the teacher assistants so yeah so before that um decision I was not open to a virtual teacher however we had a school psychologist coming from another District saying that you know she was she has had observed a virtual teacher and a self-contained classroom so once she told me that you know I was more open you know to having that but yes the teacher in that class is phenomenal in that room yes but um just going back to our vacancy so at West we do have a self-contained vacancy at West so what we have done in the meanwhile we have a substitute licensed special education teacher in that classroom the same thing for Southwest Southwest has a vacancy State and we have a license substitute teacher in that classroom yes and then appropriately certified too yeah and then um they don't want a full-time job um what else um and then on on that list it says that we have a Pre-K Southwest opening we do not that class was closed due to low and and enrollment and we consolidate that class with Buckley so really the it 1 that we have available is the inclusion position at East we still need someone for the math at East okay um when students when individuals graduate from college I know we just had December graduation that we reaching out to the colleges and asking and when they come out are they certified um the issue that we got is the deck is um we have had a school of teachers that have reached out to us in a special ed Department however they don't have that special ed certification and we run into like a legal part of it where they have to have their certification and another thing is just to competing salaries you know with but I have reached out to University of Memphis um I know 1 of the special education um um professors there and so I let her know that we were looking for special ed teachers here so she has um the tribute some information there not to mention that we did vote to um reimburse for oh yes awesome yes we did and we do need to advertise that and I've reached out to HR so can make sure we're advertising that extra 5K um bonus you know on district-wide as well for some motion from either Melanie okay so let me go back to that I moved that we uh bring before the full board discussion or vote on Virtual teachers until we can have fine teachers for the classroom the motion is to what the board the motion is to bring before for the full board a boat slash vote let's screw the discussion I'm sorry a a vote to bring you know higher virtual teachers until we can find other teachers so we have a motion on the floor yes would you okay I'll second it thank you so the discussion is 3 of us especially yes every every day and people in here will tell you they see me if it's really bad um we have seen a big seen a decrease in the um subcontinent classroom well as far as Behavior wise so because of now are able to Monitor and keep the students and follow the behavior plans and we I have already written for those students and we're able to take the message that are sensory breaks like I think right until we can get physical people you have to do you have to do an education if you move them it's like you know the ice agents are over here like technology is taking over and you know as long as you hire quality people who understand have diverted to me and they're willing and able to do this but me too if you get a chance to look at the fair wear it's really good I haven't seen it there but I have seen it I'll be honest with you okay well it's December and we have a need and I think we need to do whatever it takes to fill it and that is that is I'm coming from okay so we have a motion on the floor uh yes I make a my my move a second and I second it and so you got to call the vote Yes call the vote I all in favor I to take it to the Robert is not offended neither but what we're going to do is to take it to the to the executive committee to get it on the full board agenda sure I think that's the process I defer to the process any other questions ladies thank you so much thank you thank you all right adjourn are you there all right let me I'm right here so you get a paper we do have these things from last time okay it uh is now time for the education Sports and CTE committee meeting I will call it to order and described would you do a roll call please yes sir Dr Mike Brown present Mr Warner speaking Mr miles listen here okay if we have any public comments on them tonight Mr no public comment okay we will move on then the the I did not get the agenda approved I apologize for that the agenda tonight will consist of uh the board of Education committee meeting schedule the Board of Education annual agenda both of those things are posted on the website if I am correct Dr Lewis and both of them are on our uh calendar so we add those 2 things uh we'll we'll move and I'll ask permission to move forward it's appropriate time the only other item on our agenda tonight will be uh a meeting or a report from the athletic director on Athletic program and a report from the high school principal those are our 4 items I would ask the board to approve that agenda committee approved okay Wilson so so this this 1 I'm looking at was on I printed off it's not no sir those were not items that were put on by myself or any other board member okay how do you get on there Ah that's a good question I have no answer for you sir all right I would uh entertain a motion or I I would make a motion to forward the uh Board of Education committee meeting schedule and the Board of Education annual agenda to the executive committee for consideration second all in favor okay all right having completing that uh I would ask the athletic director come to the podium please but any questions you might have my question would be for him ma'am sir I appreciate the offer I'm telling you not to buy the coming tonight but he needs to he needs to make a preparation to be here at the next meeting oh okay that's not appropriate with that I don't know where he got that from it says that we will take the meetings as as soon as they start 1 right after another if you could do that I'd appreciate it but if we'll move into the next meeting how about the high school principal is by thank you for coming my pleasure to be here okay want to talk with you just a little bit about the high school and uh let you uh you brought some stuff so I'll let you make your presentation and then I'll ask my question thank you yeah I had asked that you talk about certain things and I see you're prepared to do so so go ahead didn't make your presentation all right please ask to speak about um Staffing you'll see under that first blue sheet a list of Staff members in the building you won't see names but you will see positions I have a total of 110 staff members for which I and responsible for on the very last page you'll see the list of vacancies along with um a list of virtual teachers that are employed by the district and um work for fit where Comprehensive High School any questions about that 77 in-person faculty and excuse me 77 teachers 33 support staff members I guess the only question question where I would have in your virtual classrooms you have a monitor in there is that correct that is correct okay if a student is not participating uh for whatever reason they just I'm not going to participate do the there's a monitor notify you of that lack of participation yes and there is conversation between the Monitor and um the teacher of record who is a virtual teacher so they are having conversation even um to the point where uh we have some that require students to have their cameras on at all times and if a camera goes off then they are communicating with the facilitator in the classroom and and that person is able to kind of close the proximity between he and that individual which kind of signals them to go ahead and flip that camera back on but there is conversation that's the expectation that there's conversation between the in-house person and the teacher of record okay I'm a little familiar with the virtual program and the cameras my second part of that question is if a student continually shows this attitude is the parent involved and is the parent informed their is going to fail the class for lack of a participation when you say lack of participation you may not completing assignments or just not participating in the classroom I would say not completing assignments not participating to the level that the teacher would feel passing them absolutely uh per board policy we are required to notify those parents by February but uh just as standard practice uh we do that after each 9 weeks that we send home a letter of concern because I can't predict the that your child is going to fail at the end of September early October and we haven't finished the the last 3 uh 9 weeks so we sent home letters of concern but we do ask them to go ahead and schedule conferences if they would like to come in and meet and talk with us and there's an administrator that's available uh for that meeting as well so we encourage the communication between the parent and uh and the teacher and not only that the expectation again is the virtual teacher just because they're virtual does not exclude the him from having parent conferences we set them up on parent teacher conference day we pull them up on the screen there's someone in the classroom and we still allow parents to come in 1 by 1 at address that uh the virtual teacher regarding their child okay you I wanted to get that information out to the public because the public con concept of what virtual education is and what you and I know it to be are 2 different things so I appreciate you bringing that information up and and to support there's the committee having any other questions on positions or Staffing have you been able to interview anybody for these make Mr Wilson know uh Math teachers uh as the special education department spoke um our Math teachers those that apply many of them don't even have a degree let alone our certified in the areas of math but I am proud to say that we have filled our math positions um we hired uh our last individual 1 was in person and the last vacancy was filled by a virtual uh individual through the company that the district uses but I I I my preference is that I could have a body in front of those babies but I understand I agree virtual is not the answer for everything but is the answer when you have no other options I I understand fully what you're saying is oh administrator and I do mean old uh any other questions on Staffing could you uh let us know how many positions in the classrooms you expect not to have a live teacher and as a startup of the uh next semester there um listed on your on the last page in in that packet teachers potentially 5/6 because j i he does fall underneath me as well and I I'm in need desperate need of a math teacher at jilc but um biology has been posted I think there's been 1 that has that meets the criteria or has the necessary um credentials and we've scheduled an interview 59 did our sidebar here yes sir okay all right you want to make that motion Mr or you want me to make you hi I'm going to make a motion that we take the executive committee that we fill these positions either with virtual or live body next semester so I have a second few second 5 a second all in favor all in favor I Dr Lewis would you please don't take your pet for the executive committee to do if not we're going to try to get you some teachers in some form or fashion thank you very much and uh Dr Brown if I met um and my conversation with our staffing company um 1 of our positions is residential construction they will they will not feel that with a virtual person oh due to the things that take place so those that we can feel we we greatly appreciate well I I I think we can understand the the safety issues there all right any other questions on Staffing we'll move on to a minutes okay with attendance what what I'm sorry I do have all right uh understand that we have uh several teachers CTE that are CCAP Seacat teachers yes Seacat all right have we talked to tikat about this construction site no we have not okay they have construction site features and we need to we need to check with them and see if we can uh use that as Source fill that position wouldn't that be a function of HR uh it would be well I would think I would think the principle could request here at HR do that or we could request look back we should be take talking to the HR person well I I understand what you're saying all right now my point is I had a breakout session in Nashville I listened to a the head of that uh see you know that group up in Jackson and uh a direct question and he is to them do you have this person with a qualification answer was yes so with that I would like to see some action from us through 1 Source or the other uh a you know HR or principal or some way that's the question and see if we can get some a teacher in that class I would think Dr Lewis and Mr asked 1 of them could work that out any other questions before we move on to attendance all right let's move on to tennis please ma'am okay attendance on the long sheet folded that is a copy of Staff attendance again with positions listed and not names um and it starts from July up through today and it indicates per position how many days those individuals have missed no we were concerned about uh staff attendance so that gives you an indication as to uh who's missing where and where our students may be uh lacking instruction that there is another 8 and a half by 11 sheet that includes student attendance that is also outlined by the month with percentages uh total number of students per grade level along with um their attendance rate per month well I I see that this tendency is holding above 90% except for 1 month I think that's for good I think your kids are that tells me your kids want to be in school I think that's a good thing any questions on attendance okay you want to move on to the uh implementation of the cell phone policy you will see there um that very first sheet attachment a is um just an announcement or informational that will be sent home to parents via our remind app along with a hard copy with to students that lets them know that January 8th what the expectation will be per board policy um that all cell phones and electronic devices will be collected upon arrival to the school regardless of the time so if you arrive late that does not mean that you do not have to into your device um and that's per our board policy 6.312 and um it just lets parents know that the phones and their electronic communication devices will be collected after arrival but prior to going through the metal detectors the students will Place uh their devices inside of a Ziploc bag that has their individual named along with a class schedule that will be dropped in there as well after all students arrive cell phones will be moved to a secure location by the staff that means our uh security officers uh and or a teacher or other staff member who does check in in the mornings will then push carts up to upstairs to a secure location or downstairs depending on where the students a period is those devices are labeled and will be dropped in a bin based on their eighth period class that then will then be uh taken during the last period to that eighth period teacher and um that teacher will be responsible for distribution prior yes sir Mr you had an idea how much time that would take a lot a lot um because and and I will I will say also because we have teachers along with our security team um and sometimes Administration has to jump in and help if there are staff members out to check bag as students come into the buildings in the morning we want to provide a safe environment for all of our children and um some of the some of what I hear has to do with I don't know how to properly check back because if you have not officially been trained so to speak on how to search and what to look for um in those wadded up pieces of paper that where you find Vapes uh where you pick up a student's sandwich in their uh container and there's something on the bottom that should not be so uh 1 of the things that we are requiring students are not allowed to bring uh open bags of chips into the building because we found dates inside of chip bags as well so everything if you're going to open them place them in a a clear Ziploc bag so that it's see through and we can see what's in it that 1's going to open it or anything like that uh but it takes time if we're going to do a thorough job I agree and I also agree that it will get better with practice I also think that uh we need to give the process an opportunity absolutely and once we get the uh once we see the problems and the bugs I think we can make adjustments you'll see a diagram on that next sheet which just kind of shows how we're going to outline that and what that would look like along with our plan for implementation there was a 3-page um attached outlines when students come in how they'll move through metal detectors and um basically what I went over and there were some concerns I will also say that um I had some students to show up um but no to me and speak at the last board meeting um about their concerns about cell phones and I hear them and I agree with them um because we have students that attend dual enrollment classes and they need their cell phones in order to uh complete their login as I need mine in order to do the uh 2-Step authentication and the proposal for that and I outlined that uh proposed solution is to allow them to check their cell phones out for their dual enrollment class and check them back in upon their return to the campus uh if that would be something something that could be considered um I I would hope that we could find some funds to possibly purchase some things that students would be able to use those that are dual enrolled I heard uh 1 of our students mentioned Chromebooks and I included for your reading um some information about Chromebooks that may not be the best option I'm not the tech person Mr Marlon Hill I'm not the tech person so I yield to them and to what would be the best device for our students to use if we were to look at possibly purchasing something um that they could use during that time I know that Mr Hill is looking into that and I'm hoping that he will have some answers for you by the 8th of January thank you very much deal so I appreciate that you have 3 assisted principles correct I do do you do they have assigned duties or they just have a general operating whatever comes of that no sir they have assigned duties uh someone's assigned to textbooks uh actually each each assistant principal is assigned to a grade level okay so they handle all discipline and IEP meetings for those particular grade levels unless it becomes something that may be a little bit sticky that may need um my expertise I have 2 assistant principals who uh this is their first year so there's a lot of coaching going on with that um and 1 who is um who has served several years and and seasoned um at at her her job Miss Christian is our ccte director and Mr marker Stokes handles jilc or Reach Academy so um all of them have specific duties everything from es to books um to discipline to cafeteria duty to meeting with parents again to attending their grade level IEP meetings um to counseling students we are uh willing to swing of things with with um RTI and our PBI RTI 28 and RTI 2B which means we're addressing behaviors and and a lot of that includes restorative practices so um some time is being spent with them addressing those issues as well as completing reports they handle their grade level attendance um they handle grade level attendance meetings with parents and things of that nature so yes everybody pretty much has has their their little thing outlined for them as to what they handle okay have you had a good year so far so far yes sir teachers and kids and everybody enjoying AB absolutely that's great I'm glad to hear that I think you've answered my questions for the night I'll have some other things that hope every time I would like to visit with you on your site and I will do so and I appreciate your efforts do you have any questions Mr Speakman Miss Wilson um how many guidance Personnel do you have isn't that difficult to serve 4 gra absolutely yes Mr Wilson so the senior senior counselor really has a lot of work to do senior counselor uh freshman counselor they come in to make sure that those students are um where they need to be in the right courses programs and studies uh have been selected so absolutely and she is she is balancing as best she can we do have a resident um counselor in training um and she is able to assist with some of those tasks but she is not able to complete everything because she still teaches as well so um we're we're doing the best that we can and our goal our priority is to make sure that our seniors are graduating we're and scrubbing transcripts to make sure that when the appropriate time comes all of those students walk across the stage and receive their diploma as they should and you don't have any security after school no sir yeah I'm thinking about all the after school programs Sports and all that and very easy for somebody to bring a gun in the school well I I apologize Mr Wilson we we for lunch go grab dinner or something of that nature and they important back for the activity but there's no 1 that remains at the school no sir until that activity okay I'm not talking about the game itself to my practice no sir I see a lot of kids going in out of school after school then yes sir it could be very easy you know out of school shooting today today yes sir um not here I know somebody yes sir I'll be saying 3 account but uh it could be very easy because somebody just had a gun a large campus yes sir a lot of open access to it also I agree any other question I have to ask this question because I I felt quite a bit of negative vibrations uh Communications from the audience last Thursday okay uh your staff and yourself do we have does the board have a commitment to implement the policy or is it uh it's just a policy or do we have a commitment to follow that policy Mr Speakman um I think if you ask any parent that's been under that has dealt with me during my tenure since the cell phone policy has been in place 1 of the things that they complained about was in this blade was always taking sell bouncer when you are instituted the original policy Miss blade implemented that 1 okay so regardless of what the policy may be I will follow board policy okay that's what I what I need to hear and and but really we're serious as we all everyone knows that we we we're going to implement this policy it's it it passed a board and we're going to implement it so we'll we'll have board members probably 1 or more schools who you know just to be there see how things go well it has to be asking questions I think the uh I think let me make a comment and then I'll answer any question you have man I think if this should become this problem and if I'm sure you have observed it it's becoming an issue Nationwide yes and there there are real concerns all across the country and there are 7 to 10 states I believe right now who are implementing Statewide policies and I think the state of Tennessee has 1 that's been put in the hopper for introduction so this is not just something that's a local issue it is a nationwide issue it is an issue that has become really a concern is there going to be problems implementing yes ma'am they are and you know it and I know it but I also know cooperation from everybody we can work the problems out and we can make it a much better stronger safer environment for our staff and students now I answer your questions I I just wanted to share with uh with this board that I did mention something about cell phones to uh during last school year uh to the board and I have no problems following board policy um I just would like to see continued support from the board when we do follow those policies okay we don't have that let let me also say uh there have been questions regarding um well does that apply across the board every child we know that there are special circumstances for everything and so uh Miss blade has not been an education for 25 plus years and I don't recognize or understand that I have students that have medical issues that need that have doctors notes in their file that say they need these so I am not going to violate a child and say that they cannot have a our cell phone uh due to our board policy we again there are circumstances and we'll look at look at each individual set of circumstances and make determinations and it won't be a Miss blade um determination that will go to our leadership team at the school for us to to discuss and look at the circumstances surrounding as we all know that every in every case when the rule is implemented there has to be special circumstances and medical circumstances and doctors notes are certainly a special circumstance absolutely any other questions thank you for your time I look forward to visiting with you thank you over to it did Mr Duke make it in he would approach the podium please good evening how are you sir good Mr Duke I asked that you come tonight and I don't know what kind of uh information you were given do you have any do you wish to make an opening statement or report to the board before we start our questioning uh okay I was just told to bring okay I'm sure you will sir okay and my first question to you is how many students do we have participating in activities I haven't checked this year um the last 2 years is about 26% and we would like to see that go to 40 that's about average in most Nationwide okay how many coaches do you have well I have 12 Sports at the high school East and West both have 8 and then there's an additional 3 at West that East co-ops with 1216 so count the elementary basketball 24 so I'd say right around 32 coach is 35 okay with assistant coaches all right are you a full-time athletic director yes sir okay you do not do you have a teaching certificate no sir okay so you you're strictly full-time athletic director do you coach yourself sir I do what do you Coach G this year or most years girls soccer and boys soccer okay I have Coach golf okay I had that pleasure too I don't know what that's like uh so you have coached 2 Sports as well as athletic director but you are full-time and you don't have a no teaching duties correct okay what are your act as far as uh do you line up the transportation for all the bus all the sports I do my best yes sir like we have a spreadsheet that I share with Mr Ray and Mr Bobby that has all away games on it um and then we give Mr Bobby a remind 48 to 24 hours before each game hey if I have we had bus they didn't have a bus yes sir I mean I think here this is my 14th year coaching and my eighth year is AD and so and I in that time we've had plenty yes sir we've missed games yes sir now granted football basketball I don't know we've never missed anything because they're all later and so it's easier to get bus but all your what we call non-revenue Sports they've all missed some kind of event or games that sometime over the last 10 12 years okay some years are better than others well I will tell you that this year I've had some calls yes sir and that concerns me that we cannot get our students if we sign a contract with the school and they've set up officials and we don't get our kids there that is wrong and I don't know whose fault it is and not trying to cast blank yes sir but I would hope that you and the transportation director would not let that happen again because there is no excuse for yeah the excuse that or the reason I most commonly get is we have buses we just don't have drivers that's what I'm told we don't have drivers and now we use um we have a van and 2 SUVs that if not in use were allowed to use but then for the smaller sports but at times those even get double and triple books so we we have to do whatever we can do to get them there it's very Off the Wall question yes sir is it permissible in receive for a coach to drive their own bus yes sir why are we not doing that drive the bus yeah yes sir long as they go get their CDL yes sir yes sir why are we not doing that uh we've tried and we've asked but we have not made no requirement and most of them do not want to do it okay I appreciate that comment yes sir uh let me see I had a couple other questions I believe for you how do we Finance our sports program um your 2 main sports football and basketball mostly from their gate receipts and then they also do fundraisers in case they want to you know buy gear or stuff like that um all the other sports since they don't really have gate receipts they do fundraisers and I sell sponsorship banners when I have the time when a sport does the does the fundraiser does that coach give you the information and let you know what's what's uh going to the fundraiser is going to be and is there a accountability through the school the school where the the fundraiser is done yes sir we've gotten that pretty much streamlined now uh they have to fill out the form ahead of time and turn it in the board has a date uh for the first semester they have to be turned in by and they have a date for the second semester they have to be turned in by um it goes through the principal's first then it comes to the board where I believe I'm the next person to sign off I have a sheet where I keep all fundraisers to make sure we're not all doing the same 1 same kind of thing and then it goes to the superintendent and then once it's completed then they have to do a financial analysis on the back of that fundraiser form at the school with the financial secretary okay all right okay I believe that was my questions does you have any questions Mr Speaker Mr Wilson so uh are you over concession at all the schools are just a high school um I'm over the 1 at the high school okay I was given that I was allowed to get that I fought for it to help fund all those non-revenue Sports those each of those Sports have a sign up sheet they can sign up softball volleyball baseball and they get a percentage of what they raise that night so who does the purchasing you yes sir okay so I notice they always run out a lot of food before halftime maybe you want to check on that okay now the night hours there and they closed the concession stand 4 halftime of the boys that's not good at the at the Saturday tournament right yeah I closed it at halftime correct that was we've been there since 10:30 that morning I closed it at halftime a football game was closed too 1 or 2 that's something you can check on yes sir do do you do you pay sales tax when you make your purchases yes sir well that he shouldn't have to do that shity Mr wood yeah he does when you resell it you do oh if you reset okay I understand I understand yeah you gotta pay it on the yearbook and everything on your reselling yeah you rang my bell when you said reset question I've had Parents calling me about concerns of equipment being our our personal items being taken in out of dressing rooms during practice first times and it ball games have you had much reported that to you know sir to my knowledge there was an 1 incident this year uh with a a student I believe a basketball young lady uh if they aware and then I did have an official call me the other day um not accusing anybody at the school but saying his bag was missing um at West Junior High but we've addressed it and look for it and we don't know that it was taken can he just says he don't know what happened to it well I will tell you that I have had 7 calls oh wow from parents and not they were different schools all at 1 Campus yes sir but I will tell you that I've had from both middle 2 campuses and the high school parents calling me of kids either having shoes or money or and in some cases books taken I don't know why I take books but they they take some 1 lady reported to me that her sons booked or taken yes sir that may have been there may be some question on that 1 okay but uh anyway I want to make you aware and I would hope that we our coaches you would address with the coaches that we are doing a lot of security on making sure those locked rooms are dropped locked up yes or something to allow the kids personal items to be safe okay we've I will say um with basketball I know I've got complaints from uh the basketball well the girls coaches have gone we got new ones this year and last year but the boys coach U and Mr Mike key will testify I mean we've changed locks so many times but according to the locker room of the boys there's an office in there and someone's always getting in it so we still apparently have keys floating around somewhere I don't know what we can do about it but I I I understand I I dealt with that for a lot of years yes sir any school administrator has yes but we need to make a concerted effort to try to safeguard our our athletes personal items I have 1 other question when you cancel a game do you notify the news media I know we had a game Council last Friday and a lot of people drove over there and there was no game did not know that no sir in my 15 years here we've never notified the Press we we do our social media and Word of Mouth however schools do the wreck uh it's called reminds to my knowledge that's all we do not saying they were done for every game but that's what we do might be good do it keep people from driving way over there that was in Memphis yes sir question 1 last question yes sir I it knocks safe testing do you know what I mean by that helmet testing oh for football helmets yes yes sir talk to me about your testing on helmets it's required every 2 years the required every 2 years which this year you'll be getting a quote in the next week very important thing and then the helmet of course is only good for 10 years so that's correct can't be done anything with after that okay all right any other questions yeah thank you for your time sir thank you that concludes the education committee Mr Wilson do you have anything else no we are adjourned all right at this point we'll go into the unitary status and we have nothing on the agenda tonight for that so let's adjourn that so I would say our committee meetings for tonight will be adjourned I would say so thank you thank you

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